h) or £289.69 (at 200 seconds per search); compared to only £15.26 when the new tool is used (20 seconds per search). The new tool therefore delivers a monetary saving of over 94% compared to manual search, with respect to ‘finding the most recent safety plan’ Data used for these calculations is available at Appendix 9 (CSC Tasks and Costs) and Appendix 10 (Social Worker Safety Plan Scenario). Estimate Costs for Product Cost to Set Up Costs to set-up are entirely dependent on what the organisation setting it up has in place already. This is in terms of infrastructure, applications, licenses and staff. A digitally mature Local Authority with cloud infrastructure and internal staff with the required skills would incur significantly less costs than an 40 OFFICIAL - SENSITIVE organisation without this, who may need to pay an external third-party specialist to support set-up and pay to establish a suitable environment. March 2024 Costing Estimates These estimates are rough and based on a relatively small sample of processing 500 items. Estimate Data Processing Costs These are additional to the daily “running costs” and cover the Optical Character Recognition (OCR) and Entity Recognition processing. “Documents” in this instance, refers to files attached to a case and uploaded to the file store i.e., docx/pdfs etc. It is not referring to the forms in LCS. OCR Estimated at ~£7.92 per 1000 documents. Total of 2,058,858 documents To process every document, the total cost would be: 2059 x £7.92 = ~£16,307.28 Entity Recognition Estimated at ~£7.24 per 1000 items (case notes and documents) Total of 2,058,858 documents and 7,523,745 case notes = 9,582,603 items To process every document and case note, the total cost would be 9583 x £7.24 = ~£69,380.92 Total processing cost of ~£85,68