their contents, are kept in secure conditions at all times. In particular, the agency is required by AAR 39 and AIR 5 to ensure that it takes all 110 appropriate measures to prevent the theft, unauthorised disclosure, loss or destruction of, or damage to, case records or their contents. This applies equally to information which may not be stored at the agency’s main premises, or which is removed from the office while the social worker is working on the case at another location. 6.4. The adoption agency should keep its security arrangements under review, and any breaches of the security of records should be acted on promptly to prevent any recurrence. All agency staff with responsibility for handling section 56 information should be clear about their duty to safeguard this information at all times. 6.5. There is nothing in the regulations to prevent the agency from transferring paper records and documents to microfiche or other electronic or digital media but it must be confident that the information can be retrieved during the next 100 years. The agency should take particular care when transferring original documentation to microfiche or other formats to ensure there is no electronic link between the care and adoption records. Documents which are likely to be significant to the adopted person, such as reports, cards or letters handwritten or signed by their birth parents or other birth relatives, should always be preserved in their original format so that the adopted person can see and handle them. 6.6. AAR 39 covers the storage of the whole case record, including any information that may be stored electronically or digitally, or by other means; cards or letters; the child’s life story information; and photographs or audio-visual film. Where it is not practicable to kee