lly, or by other means; cards or letters; the child’s life story information; and photographs or audio-visual film. Where it is not practicable to keep some of these objects with the main electronic or paper case record, this fact, and the whereabouts of the other information or objects should be noted on the main case record. The duty to secure these objects securely applies as it does to paper or electronic records. 6.7. Where a case record is not in active use, it should, if it is a paper record, or stored on disk, CD-rom or microfiche, be stored in a lockable security cabinet or secure room with access allowed only to authorised staff and any person as provided for by AAR 42 and 43, or AIR 8 and 9. Where it is stored electronically or digitally, the agency must ensure that appropriate systems are in place to safeguard it. Confidential information stored on computers should be password protected, and the system should ensure that only those properly authorised can have access to it. The agency should not transmit information from the adoption case record outside the agency by e-mail or facsimile unless its confidentiality can be assured. 111 Preserving records: AAR 40 and AIR 6 6.8. AAR 40 provides that the agency must keep the child’s case record and the prospective adopter’s case record for as long as it considers appropriate. This applies only to adoption case records where the case has not concluded with an adoption order. 6.9. Where an adoption order is not made and the agency decides to close the child’s adoption case record, it should transfer the information from this record to the looked after case record, provided it does not duplicate information already on the looked after case record. Regulation 50 of the Care Planning, Placement and Case Review (England