e it considers that the material is inappropriate or vexatious or where it was unreasonable to expect the agency to store the item because it was too large or too valuable. Storage and manner of keeping of section 56 information: AIR 5 11.12. Any section 56 information, in whatever format it is preserved, must be kept in secure conditions at all times, e.g. a lockable cabinet or secure room to prevent 210 the theft, unauthorised disclosure, loss or destruction of, or damage to, the section 56 information it holds. This applies to any section 56 information which is not kept at the agency’s main premises, either on a temporary or permanent basis. 11.13. There is nothing in Part 2 of AIR to prevent the agency from transferring paper records and documents to microfiche or other electronic or digital media but it must be confident that the information can be retrieved during the next 100 years. Documents that are likely to be significant to the adopted person, such as reports, cards or letters handwritten or signed by the birth parents or other birth relatives, should always be preserved in their original format so that the adopted person can see and handle them. 11.14. Where section 56 information is so transferred, the agency must ensure that systems are in place to protect the confidentiality and integrity of this material. The agency should not transmit section 56 information outside the agency by email or facsimile unless its confidentiality can be assured. 11.15. The adoption agency should keep its security arrangements under review, and any breaches of the security of records should be acted on promptly to prevent any recurrence. All agency staff with responsibility for handling section 56 information should be clear as to their duty to safeguard this information at 