ncy’s decision to approve them or not as suitable to adopt under AAR 30B;  where a prospective adopter requests a review by an independent review panel, sending information to that panel under AAR 30C;  providing the prospective adopter with a copy of the child’s permanence report and the adoption placement report under AAR 31;  where the agency decides to place a child for adoption with a particular prospective adopter, notifying them and the child’s parents of the decision under AAR 33; and  providing the prospective adopter with the adoption placement plan under AAR 35. Discretionary access or disclosure to records 6.18. AAR 42.2 gives the agency the discretion to allow access to its case records and disclose the information from them as it thinks fit for the purposes of carrying out its functions as an adoption agency. For example, this may include disclosing information when the child’s agency needs information from the prospective adopter’s agency during the matching and placement process or disclosing information to the prospective adopter prior to the adoption order, such as the child’s life story information. Records of disclosure: AAR 42.3 and AIR 11 6.19. Under AAR 42.3, where the agency discloses information from its records, whether because of a requirement in AAR 42.1 or in the exercise of its discretion under AAR 42.2, it must keep a written record of access and disclosure. Under AIR 11, a similar duty applies, but is spelt out in more detail. The record must include:  a description of the information disclosed;  the date on which the disclosure was made;  the person to whom the information was disclosed; and  the reason for the disclosure. 6.20. It is important that the agency keeps a detailed and accurate record of any information disclosed to a