nd without delay, to those entitled to inspect that information, including by inspectors. Retention of documents 281. Copies of documents used to verify the successful candidate’s identity, right to work and required qualifications should be kept on their personnel file as per the advice at paragraph 235. 282. Copies of DBS certificates and records of criminal information disclosed by the candidate are covered by UK GDPR/DPA 2018 Article 10. To help schools and colleges comply with the requirements of the Data Protection Act 2018, when a school or college chooses to retain a copy, there should be a valid reason for doing so and it should not be kept for longer than six months. When the information is destroyed a school or college may keep a record of the fact that vetting was carried out, the result and the recruitment decision taken if they choose to. 283. Schools and colleges do not have to keep copies of DBS certificates, in order to fulfil the duty of maintaining the single central record. Further information on handling DBS information can be found on GOV.UK. 79 iii. Other checks that may be necessary for staff, volunteers and others, including the responsibilities on schools and colleges for children in other settings 284. This section sets out other legal requirements i.e. ‘must’ do or as appropriate ‘should’ do for individuals who have lived or worked outside the UK; agency and third-party staff; contractors; trainee teachers; volunteers; governors and proprietors. It also sets out responsibilities placed on schools and colleges in relation to other settings, including alternative provision, work experience and host families. Individuals who have lived or worked outside the UK 285. Individuals who have lived or worked outside the UK must 93 undergo the same chec